How To Stop Doing What You Have Always Done

“The secret to breaking a bad habit is to replace it with a good habit that lines up with your goals.”

You may be familiar with the following quote: “If you keep on doing what you've always done, you'll keep getting what you've always gotten.” I disagree with this statement. I believe that if you continue to do the same things, you will end up with less than what you originally had. 

For example, if your customers look for businesses using the Internet and you continue to run ads in the yellow pages, you will have fewer customers as a result of doing what you have always done. Or, if instead of making those cold calls, you continued the habit of randomly surfing the Internet, you would end up with less money in the bank. 

This is why successful people have systems in place to track what they are doing and how they spend their time. I define a bad habit as anything that you do repeatedly that does not support your goals. Time that is spent on such activities is wasted time. You are where you are today based on your daily habits. Where you end up five years from now will be determined by your habits. 

As you read on, you will discover how to use a simple tool to keep you trending towards your goals.

The Twiggs Time Tracker will allow you to track how you are spending your time each day. Here is how it works. First, use a document like the one above to account for each hour of your day. At the end of each hour, take a few minutes to reflect on how you spent your time. If you spent the hour wisely, there is no need to write anything. 

If you feel that you wasted time, write the specific time wasting activity next to the hour. For example, if at 11:00 am you wasted time surfing the Internet, you would write "Surfing the Internet" next to 11:00 am. By doing this, you will start to notice patterns. 

At the end of the week review each of the activities that you wrote down. Your awareness of how you spend your time will increase and so will your productivity. You can create this tracking document with pen and paper or you can e-mail me and I can send you an electronic copy. 

Sincerely,
Eric M. Twiggs
Your Procrastination Prevention Partner

PS. For additional information on making the most of your time, download my latest ebook, One Moment in Time. 

Three Keys to Finding Your Calling

The year was 2002 and I was a District Manager in Corporate America responsible for over 500 employees and 17 locations. My boss called me with some great news. The Vice President of the company wanted to offer me the position of Midwest Regional Manager. I would be responsible for over 5,000 employees in 7 Midwest States. The promotion would include a significant increase in pay and I would be one of the youngest Regional Managers in the history of the company!

I spoke to my colleagues and they advised me to accept the position, and that saying NO would be career suicide. I asked my boss what he thought and he agreed. 

I took everyone’s advice into consideration and said NO to the opportunity. 

On the surface, taking the position seemed like a no brainer, but it failed The Line- up Test because it did not line up with the vision that I had for my life. The single factor that will help you to say NO to the wrong opportunity is clarity of purpose. When you are clear on your life’s purpose, your gut will tell you when you are taking a course of action that does not line up -- even when it seems like a good idea on the surface.

The question becomes:  How do you go about finding your calling? Keep reading and you will discover my three keys to finding your calling:

Pro Bono
This is a Latin phrase for professional work that is done for free. If we lived in a world without money, what would you spend your 5-8 hours doing? Your answer is an indication of your calling. I am sure that Lebron James and Tiger Woods would play their respective sports if there was no money involved. 

Passion
If you could make a difference for anyone or any cause, what would it be? I have observed certain ministers, police officers, and teachers in action. The passion that they demonstrate is a sign that they consider their work a calling and not just a job. 

Personal Abilities
What talent do you possess for which people are always complimenting you? Those compliments are confirmation of the direction that you should pursue. For example, if people in different settings are always complimenting your public speaking ability, joining your local Toastmasters club would be a good next step. Once you enter an environment that allows you to cultivate your gifts, your next steps become clearer.

I am living proof that when you make decisions based on what you believe you are called to do, everything works itself out. Three months after I said no to the promotion, the company went through a restructure and eliminated the job. If I had not listened to my gut, I would have been unemployed.

What would you do pro bono? What you are passionate about? What are your personal abilities? You will find your calling and make your future decision making process much easier once you answer these questions. 

Sincerely,
Eric M. Twiggs
Your Procrastination Prevention Partner

PS. To get additional information on how to discover your calling, download my latest ebook, One Moment in Time.

Your 2-Minute Offense

“Work expands so as to fill the time available for its completion.”

- Cyril Parkinson

I am a fan of the National Football League. For me, the most intriguing aspect of the game is the 2-minute offense. When time is running out and a team is losing, they implement this” hurry up” offense in an attempt to catch up. There was one game in particular that comes to mind as a good example of this strategy. 

The Washington Redskins were playing the New Orleans Saints. Through the first three quarters, the Redskins were winning every phase of the game. The Saints struggled to move the ball and score points. 

Suddenly, in the 4th quarter with about eight minutes left, the Saints implemented the 2-minute offense. They scored more points in the last eight minutes than they did in the other three quarters combined! Why didn’t the Saints just run this offense the entire game? 

This reminds me of some of the executives that I have worked with that get more done the week before they go on vacation than they did in the previous three weeks of the month. Or the clerks at the local retail store that are able to check out more customers in the last 30 minutes before closing than they did the previous three hours. 

Or the college student that is able to get more accomplished on his term paper the week it's due than he did the entire semester. These three examples each have one thing in common -- improved productivity resulting from an urgent deadline. Is it possible to have the same level of focus on a project or task without the existence of a pending deadline? 

Important But NOT Urgent
The first key to maintaining the right level of focus on an important project is to begin BEFORE it becomes urgent. Author Stephen Covey breaks down time management into four quadrants:

1. Important and urgent
2. Important but not urgent
3. Not important and urgent
4. Not important and not urgent

If the college student started the term paper at the beginning of the semester, it would be a Quadrant 2 activity because it is important, but not due until the end of the term. Waiting until the last minute makes it a Quadrant 1 activity. Resolve to identify and complete your important projects before they become urgent. 

Time Block
Once you have identified the important project, the next step is to create the urgency. This can be done by scheduling specific blocks of time for completion. Using a timer to give yourself a deadline. For example, when I write my blog, I set my timer for 30 minutes. When the alarm buzzes, I have to stop whether I am finished or not. Having a deadline forces me to make the best use of the time that I have. I eliminate all outside distractions and only focus on the task at hand. Writing my blog is important, and blocking out the time allows me to finish well before it becomes urgent.

Some of the good football teams run the 2-minute offense early in the game when they are ahead on the scoreboard. If you commit to identifying your Quadrant 2 activities, and blocking out time for completion, you will have successfully implemented your own 2-minute offense! 

Sincerely,
Eric M Twiggs
Your Procrastination Prevention Partner
 

Three Words That Will Destroy Your Day

You are having a productive day and plowing through your to-do list.  You’ve blocked off time to start a special project and are on pace to finish well ahead of schedule.   Suddenly, you are confronted with those three little words that can destroy your day: “Got a minute?” 

Most offices have the person that I describe as ”Got a Minute Gary”.  This is the individual that is always approaching you when you’re in the middle of completing an important project and asking, “Hey Eric, you got a minute?” I’ve discovered that they never take only a minute. On a good day, they waste at least 20 minutes of your time. Gary’s sole mission in life is to make you late. 

As you keep reading, you will learn two strategies to effectively deal with “Got a Minute Gary”. If you happen to be the Gary of your office, I hope this message inspires you to change your ways!

Calculate
It’s important to know the value of your time. Knowing this will motivate you to protect it against unscheduled interruptions.   The calculation is simple.  Take your desired annual income and divide by the number of weeks you work factoring in scheduled vacations.   So if your desired income is $110,000 and you work 49 weeks (factoring in 3 vacation weeks), divide dollars weeks and you get $2,244.89.  Next, take the $2,244.89 and divide by the hours you work per week.  Be sure to subtract lunch time.  If you work 50 hours per week and take an hour for lunch each day, you would divide by 45 hours and get $50. In this calculation, your time is worth $50 per hour. 

For many of the people that I work with, their time is worth $100 per hour and up. If you fall into this category and Gary takes up a half an hour of your time, he is literally costing you $50 each time he interrupts you. Every time he shows up at your desk, picture yourself giving him a $50 dollar bill. 

Communicate
When working on a project, let everyone know up front the times of day that you will not be available. This can be accomplished by putting a sign out notification on your email that lets people know the specific blocks of time that you will be out of the loop. Whenever someone emails you they will see the message. 

My favorite approach is the direct one.   When Gary asks you if you have a minute, tell him what you are working on, and offer to schedule an appointment time with him to discuss what he wants to talk about.  Have your calendar ready BEFORE he approaches you. 

You tell him what times work best for you instead of asking him when he is available.  Make sure you communicate when the meeting will start AND when it will end.   Short time windows inspire people to get to the point. 

The appointment will send the message that your time is too valuable to be wasted and will make Gary think twice before interrupting you again.   By calculating the value of your time and communicating your availability, you can avoid those three deadly words for good! 

Sincerely,
Eric M. Twiggs
Your Procrastination Prevention Partner

To access additional time management strategies download my latest ebook, One Moment in Time.

How to Avoid the Al Bundy Syndrome

In 1987, The Fox network launched a popular sitcom called Married with Children. This was a show about a dysfunctional family of four living in a Chicago suburb led by patriarch Al Bundy. 

Al had an unfulfilling career as a seller of women’s shoes and was always down on his luck. He was constantly disrespected by his wife and kids, and seemed resigned to his fate of being unhappy. A constant theme on the show was Al’s recollection of his high school glory days. 

He was always remembering this time in his life when he was the big man on campus. His favorite story to tell was the one where he scored four touchdowns in one game to help his football team win the state championship. Al spent more time reflecting on the past than he did planning for the future. I call this habit the “Al Bundy Syndrome”. 

Where's your focus? If you spend most of your time dwelling on a past result or relationship, then you are just like Al. Without a plan for the future, you end up with a present reality that leaves you unhappy. So where should your focus be? 

1. Your Passions
How would you spend your time if money was not an issue? If you woke up tomorrow morning with $50 million dollars in the bank and had the luxury of only doing what you loved, how would that change your schedule? 

For example, I am passionate about public speaking. With this in mind, I started to make future plans that gave me opportunities to practice my passion. I joined Toastmasters and taught classes at my local church. The more time I devoted to public speaking, the more doors opened to allow me to speak at a higher level. Using my passion as a starting point allowed me to move from speaking for free to speaking for a fee. 

2. Your Purpose
A member of my church just celebrated his 90th birthday. His sons threw him a surprise party where hundreds of people got together and said all of these great things about him and his life. He then took a moment to speak to everyone and told the audience about the accomplishments that made him most proud. 

Imagine that you can fast forward to your 90th birthday celebration. Who would be there and what would they say about you? What would you tell the audience about your life? Completing this exercise will help you to gain clarity on your life’s purpose. 

Al Bundy lacked a plan for the future, so past glory is all he had left. Even if you are married with children, knowing your passions and purpose will allow you to avoid the Al Bundy Syndrome. 

Sincerely,
Eric M. Twiggs
Your Procrastination Prevention Partner

PS. If you would like more strategies on pursuing your passion, download my ebook, One Moment in Time.